There can be times when you get an invoice from a supplier which includes VAT and you just want to check if they really are registered. Because, shock horror, there’s some nasty people out there who run a business for a few years, charging VAT to their customers but never passing that over to HMRC.
But why do you care? Here’s why: in order to reclaim VAT paid to suppliers on your VAT return, you need to be in possession of a “valid VAT invoice”. And if they aren’t registered for VAT, whatever invoice they give you can’t be valid. They’ve just charged you 20% more without you realising it.
So, five years down the line when that director is spending time at “His Majesty’s Pleasure”, HMRC will be coming back to you to try and recoup the VAT you innocently reclaimed on those invoices.
And it could be £tens or even £hundreds of thousands of pounds…
One Simple Thing You Can Do
If you’ve bought something from Tesco or Dell, you can be pretty confident their vAT invoice is legit. But for any new supplier, you can check if a VAT number is genuine in just a few seconds. Here’s where the journey starts:
Hit Start Now, and pop in the VAT number which is on their invoice. Then hit Search and…magic!
Hopefully, it’ll tell you it’s not only a valid VAT number but it’ll also show you WHO that number is registered to. Make sure the name and address are in line with what you were expecting from the invoice.
If there’s any uncertainty here then do speak to the supplier to confirm what’s going on. But don’t be afraid to give your accountant a call as well, in case anything looks fishy to them.
A Brand New Business?
HMRC aren’t the quickest, and it can take a few weeks for a new VAT registration to show up here. So, if your search turns up nothing but the suppliers insists they are indeed VAT registered, then you’ve got two options here:
1) Re-do the search in a couple of weeks.
2) Ask the supplier for a copy of their VAT certificate.
Either way, I’d advise you never pay a VAT invoice unless you’re confident the VAT number is valid. Otherwise, when it all goes wrong, HMRC will be after that VAT back from you.
How can Accountants help?
If you’re setting up your own business (and YOU are the supplier in the example above), let me sort the registration for you so everything looks Kosher when your customers watch this video and do their snooping…
And if you’re about to use a supplier who you can’t find on the site – or if something just seems odd – then get in touch before you pay up.
Email firstname.lastname@example.org for more details.